Japan Short-Stay Visa: How to Create a Schedule of Stay (活動計画書)

When applying for a Japan short-term visa (tourist or business), many consulates and embassies require a document called the 'Schedule of Stay' (活動計画書, Katsudou Keikakusho) or 'Itinerary'. This document outlines your day-by-day travel plans during your stay in Japan.

The format and level of detail required varies by country of application and the specific consulate, but generally includes: dates of travel, cities visited, accommodation names and addresses, and planned activities.

A complete Schedule of Stay typically includes: (1) Your full name and passport number, (2) Purpose of visit (tourism, business meetings, etc.), (3) Entry and exit dates, (4) Day-by-day itinerary with dates, cities, and planned activities, (5) Hotel names and addresses for each night, (6) Names of any business contacts if applying for a business visa.

Some consulates also require hotel booking confirmations and flight itineraries to be attached alongside the schedule.

Creating the schedule manually in the correct format can be time-consuming. Our free Japan Visa Schedule of Stay Generator lets you enter your travel dates, cities, and hotel information to automatically produce a properly formatted document ready for printing and submission.

The tool exports to PDF format and follows the standard layout accepted by most Japanese embassies and consulates worldwide.